Secure Evidential Scanning

Evidential ScanningGSA ScanIT provides specialist evidential scanning services for seized material from Police and other Organisations within a secure environment.

Only SC Security Cleared staff are employed by GSA and all materials are scanned, from seized cheques and paper receipts to paper documents. The scanning process is unusual as it is undertaken incurring minimal/no damage with carefully ordered re-construction. The Service includes collection, preparation, fastidious scanning of material without disassembly, indexing, meticulous reconstruction, delivered return of data and documents. All activities in the whole process are recorded within a continuous manual and/or electronic Audit Trail so that Continuity Statements can be provided as required. 

Moreover GSA provides further additional Services to customers including creation of a ‘Toolbox’ to assist the Customer form a Case including Force Seizure Logs and other informative material. Our Service provides facilities to assist the management of Public Interest Immunity PII and Legal Professional Privilege LPP and we provide an after-service for legal Counsel to view filtered material if required. The Bureau has completed secure evidential scanning services for many large Police, Public Authority and Corporate Cases. Where customer access to Documents is urgently required, GSA utilises a Secure CJSM Email Account enabling the secure sending and receipt of sensitive data up to and including Restricted IL3 data encrypted to 128-bit level (min).

Watch Our VideoEvidential Continuity

GSA’s Service ensures that all Events that the documents are exposed to, up to the point of export/delivery are recorded. The supplied Electronic Audit File details key Events such as which operators scanned documents, which operation, time, date, rotations, deletions, replacements etc… This Audit Trail provides the strongest Weighting for Legal Admissibility if presented at Court.

The Scanning Process

We've broken the scanning process into 3 simple steps to help you understand how this will help your business...

Document organisation

Document organisation

Documents are organised and tagged ready for scanning.

High Speed Scanning

High Speed Scanning

Your documents are scanned at high speed using our industrial scanning equipment

OCR and indexed

OCR and indexed

Your scanned documents are converted to text format and indexed for easy retrieval

Case Studies

GSA were contracted to undertake a complex HR & Occupational Health document scanning project.  It was concluded that the most cost effective route was to outsource the weeding & classification of files to GSA.  GSA completed the project on time, within budgets and also implemented the Cyclops EDRM Solutions to keep the Force(s) paperless going forward.
One of the largest UK Police Forces had to relocate into a new modern Head Office accommodation; they decided the most cost effective route to moving their paper files was to outsource this process to an approved supplier such as GSA.  This was a complex project that required methodical project management, as per the client’s requirements GSA scanned all records and provided custom scripts for upload onto the clients SharePoint libraries.  Fundamentally the client saved on removal  costs as GSA provide this process as part of the service. 
An exclusive London based clinic wanted to eliminate all the typical Risks associated with paper files, they were advised to only use a secure scanning services supplier, after seeing many suppliers GSA were selected.  The Clinic is now reaping the benefits of freeing up valuable expensive space and having files instantly available between offices in London and the USA.
Dealing in the London luxurious homes market, with space being extremely expensive and the need to ensure client Files remain secure.  GSA were contracted to collect and scan all Files, then to provide a system to enable the viewing of the scanned files. 
GSA have been provide secure scanning services to numerous Probation Trusts for several years, GSA were selected as a supplier based on having the right level of security to handle sensitive information and also having the Software application that was sophisticated enough to manage the scanned Files in compliance regulatory obligations.
A successful firm of accountants utilises GSA scanning services to get all their clients’ year end accounts scanned.  Financial information is kept for several years; therefore managing this information digitally was the most cost effective and efficient way forward.
a leading designer and manufacturer of electrical slip rings systems and fibre optic rotary joints, contracted GSA to scan all their financial records, which included POD’s, Invoices etc.  This has now freed up valuable office space. 
With sites across Europe and China this company are experts in welded assemblies, tube manipulation, transfer and progression presswork, wire forming, exhaust bright trim and deep drawn components.  They decided to operate a digital HR Department; the first step was to scan all records, then to adopt the Cyclops Document Management Solution to remain paperless.
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