Form Processing

  • Form processingFlexible Form Processing
  • Serving Police and Public Authorities
  • Accommodating Form Turn Around Time
  • Secure and Audited Form Processing
  • A Complete Form Service including collection, scanning, verification, data capture, delivery, data upload

Flexible Form Processing Services for public sector and corporate forms:

ScanIT offers a range of flexible Form Processing services providing the private and public sector with captured and verified data in a range of formats. We provide a secure form processing service for many Police Forces and Public Authorities such as Councils with statutory responsibilities including:

• Crime Form Processing,
• Street Encounters and Stop/Search forms (including 2009 revised 'Flanagan' forms),
• HO/RT - Home Office Road Traffic 'producer' forms,
• PND - Penalty Notice Disorder forms,
• Premises Search - Search of Premises Forms
• RTA - Road Traffic Accident forms,
• Civil Traffic Enforcement and other forms by arrangement.

ScanIT services can be used for live form processing, for peak-times when form production exceeds an organisation's internal capacity and for archive conversion projects. ScanIT offer flexible turn around times and a selection of services. Regardless of the form processing requirements, each project receives the same outstanding level of security, quality, service and attention.

Case Studies

GSA were contracted to undertake a complex HR & Occupational Health document scanning project.  It was concluded that the most cost effective route was to outsource the weeding & classification of files to GSA.  GSA completed the project on time, within budgets and also implemented the Cyclops EDRM Solutions to keep the Force(s) paperless going forward.
One of the largest UK Police Forces had to relocate into a new modern Head Office accommodation; they decided the most cost effective route to moving their paper files was to outsource this process to an approved supplier such as GSA.  This was a complex project that required methodical project management, as per the client’s requirements GSA scanned all records and provided custom scripts for upload onto the clients SharePoint libraries.  Fundamentally the client saved on removal  costs as GSA provide this process as part of the service. 
An exclusive London based clinic wanted to eliminate all the typical Risks associated with paper files, they were advised to only use a secure scanning services supplier, after seeing many suppliers GSA were selected.  The Clinic is now reaping the benefits of freeing up valuable expensive space and having files instantly available between offices in London and the USA.
Dealing in the London luxurious homes market, with space being extremely expensive and the need to ensure client Files remain secure.  GSA were contracted to collect and scan all Files, then to provide a system to enable the viewing of the scanned files. 
GSA have been provide secure scanning services to numerous Probation Trusts for several years, GSA were selected as a supplier based on having the right level of security to handle sensitive information and also having the Software application that was sophisticated enough to manage the scanned Files in compliance regulatory obligations.
A successful firm of accountants utilises GSA scanning services to get all their clients’ year end accounts scanned.  Financial information is kept for several years; therefore managing this information digitally was the most cost effective and efficient way forward.
a leading designer and manufacturer of electrical slip rings systems and fibre optic rotary joints, contracted GSA to scan all their financial records, which included POD’s, Invoices etc.  This has now freed up valuable office space. 
With sites across Europe and China this company are experts in welded assemblies, tube manipulation, transfer and progression presswork, wire forming, exhaust bright trim and deep drawn components.  They decided to operate a digital HR Department; the first step was to scan all records, then to adopt the Cyclops Document Management Solution to remain paperless.